Planning a Bar or Bat Mitzvah in Maryland, Virginia, or Washington, DC can be both exciting and overwhelming. One of the most crucial aspects is coordinating with your DJ company. With NYX’s 39 years of experience in the Bar and Bat Mitzvah industry and over 10,000 events produced, we’ve gathered insights on how to maximize your communication with your DJ to ensure an unforgettable celebration. So no matter which company you’re working with this guide will help.
- Initial Meeting: Six Months Out
Your first engagement with the DJ company after booking should occur about six months prior to the event. This is the perfect time to discuss any major changes that may have arisen since you signed the contract. Key details to cover include:- Event Timing: Confirm the exact start and end times, as these can shift as you finalize the big day.
- Contact Persons: Notify the DJ about any changes regarding the main contact at your venue or hotel in Maryland, Virginia, or Washington, DC.
- Theme and Colors: Share your event’s theme and color scheme, allowing the DJ to tailor their setup and costumes to create harmonious aesthetic.
- Music and Details Meeting: One Month Out
About 1 month before the Bar Mitzvah, you should communicate your specific music choices. During this meeting, go over:- Song Selections: Provide a list of songs for key moments, like the parent dances, Grand Introductions, candle lighting ceremony and general dancing preferences.
- Formalities: Discuss the names for any formalities and any specific games the Mitzvah child wants to include.
- Montage Planning: If you’re planning a video montage, confirm logistics: how and where it will be played, whether on the DJ’s equipment or the venue’s, and who will handle the technical aspects.
- Final Meeting: Three Weeks Out
Your last meeting should take place three weeks before the event. This is crucial as it involves the actual Emcee or DJ who will perform at your Mitzvah. Here are the essentials to cover during this session:- Expectations: Clearly communicate your overall expectations for the event. Discuss special requests and any little details that will help the entertainers create an incredible atmosphere.
- Connection with the Mitzvah Child: This meeting is a valuable opportunity for the DJ to connect emotionally with the guest of honor, gauging their personality, interests, and likes and dislikes which will help the entertainers tailor their performance and deliver a genuine, authentic and fun persona to the event.
Be Prepared, Not Over-Prepared
Preparation is key! Make sure all your song selections, formalities, and essential information are organized clearly. Do not wait until the night before the event to communicate critical details. Ensure the DJ has the information they need in a timely manner to execute your vision seamlessly.
Remember, your DJ is a human being who cannot read minds! Open communication and transparency about your expectations will lead to a successful event. NYX Events, a trusted name in Maryland, Virginia, and Washington, DC, prides itself on delivering memorable experiences since 1989, and we’re here to assist anyone planning a Bar or Bat Mitzvah, whether it’s your first or third time.
For any further questions about Bar Mitzvah planning in your area, feel free to reach out to us at info@nyxevents.com. Until then, may your vibes be cool and your dancefloor packed!