Since you’ve been anticipating this event for many years, you likely already know your total budget. But once you start reserving services for your party, it’s easy to get caught up in the creative and artistic side of planning. That might leave you getting carried away with one aspect of your event and finding yourself in a bind when you have to take money from another. To avoid that situation, here are some ways to make sure your budget turns into the night of your dreams!
1 – Budget Your Budget!
Be sure to have your total properly allocated to the appropriate vendors before you go to meet them. All vendors will need to have some idea of your budget in order to give you the most for your money. Top industry vendors will also want to clearly communicate what they will deliver for that price so that your expectations are met.
Be prepared with your expected guest count and allocated funds for their particular area of expertise when they ask. Much of your allocation will be defined by what is most important to you. But if you would like some advice on what a typical allocation looks like, feel free to give us a call and we’ll gladly walk you through some case studies with similar budgets to yours.
Traditional wisdom says you will not get as good a deal if you disclose your budget. But reputable event professionals already have pricing established for their services. Discussing your budget will allow them to put the best package together for you knowing the guidelines with which you’re comfortable.
2 – Deal or No Deal!
To quote the old adage, “If something seems too good to be true, it probably is.” Sometimes in an attempt to be cost-conscious, certain aspects of your party can suffer. It’s important to educate yourself so you know where that line is. There’s nothing wrong with getting a good deal, but the good deal has no value if the service you hire ruins that aspect of your party.
A true professional that can deliver quality results consistently, and has the reviews and reputation to back it up, will only discount so far. They know the value of their service. You will find that if you compare several high-level vendors, their prices will be similar. Once you’re convinced that the vendors you’re considering will definitely provide great performance and value, then your selection of a vendor becomes a matter of personality and service.
3 – Packages Provide Prudent Pricing!
Check with your vendors to see if they specialize in multiple areas of need for your event. It is good for your bottom line to minimize the total number of vendors for your event, because each vendor will have delivery and setup fees associated with the items or activities they provide. For example, if your DJ is already bringing sound, video, and lighting equipment, it is likely cheaper for them to supply your lounge than securing a separate company, as they already have labor and trucking reserved for your date. Ask your vendors about package deals!
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If these quick budget tips were helpful, let us offer advice in other aspects of your Mitzvah celebration. If you have any questions or need help with any part of your party, we’d be glad to assist. Email info@nyxevents.com or drop us a line at 301.984.0500 anytime.
